I, Lucy Thynne, am registered with the Information Commissioner’s Office (registration number ZA637213) to act as a controller of your personal information in compliance with current General Data Protection Regulations.
How your information is collected
I collect information about students using an Annual Enrolment Form. This asks for information such as name, date of birth, contact details, and includes a space for you to share relevant details of medical conditions and of special educational needs should you feel it is helpful to do so.
This information is supplemented as necessary by written communications (including via electronic means), financial interactions, note-taking, event information, progress reports, recordings and feedback from third-parties (for example, comment sheets from exams or performances).
I collect information through any other interaction where there is a legitimate interest, whether with students, parents, enquirers, colleagues, service providers, or in any other capacity.
Every reasonable effort is made to ensure that the information I process, either in physical or electronic form, is safe and secure at all times.
How your information is used
Unless otherwise agreed, I only process personal information in connection with my legal obligations and legitimate interests as a dance education provider. This includes using information for:
- providing dance tuition and professional mentoring;
- routine communication and emergency contact;
- business planning, administration and accounting;
- professional development, research and writing;
- promoting and improving my services.
How your information is shared
I share information with others where there is a legal obligation for doing so.
There are also various situations in which I have a legitimate interest in sharing information, such as:
- providing necessary information to PBS teachers and support staff
- entering students for exams, performances or festivals;
- liaising with schools and other organisations;
- providing you with access to online resources;
- providing references for students.
Depending on the context, you may be asked for either verbal or written consent.
How long your information is kept
I will generally keep your personal data for a minimum of 6 years, after which time it will be destroyed if it is no longer required for the lawful purpose(s) for which it was obtained. If you consent to marketing, any information I use for this purpose will be kept until you notify me that you no longer wish to receive this information.
Your rights and responsibilities
Changes to this policy
This privacy notice will be periodically reviewed and updated where necessary. Current students will be informed accordingly, and the latest version will be available at https://poundballetstudio.co.uk/privacy-policy/
Version 1.1, 30 January 2020
Lucy Thynne, email@example.com